We will assume that cleaning and setting up the folders has already been done as that is easier on a computer and should synchronise to your mobile device.
To turn off new email notifications on iOS go to Settings, Accounts and then choose the email account you would like to edit. For each account go to Account settings, Notification settings and turn off the email notifications.
Using your mobile device to empty your inbox can be a great addition to your speedmailing habit. I often crunch my new emails when I have to wait somewhere and don’t feel like taking my laptop out.
How do we apply the process on a mobile phone? First of all, we use the same logic, with the exception that a two-minute rule might become a 20-second rule. Anything worth typing out properly can be moved to the ‘Do This Week’ folder and will be taken care of when back at the office.
So we start at the top, open the email to judge what to do with it and then use one of two buttons. Delete or Move. As the action folders are on the top of the list it will be quick and easy to process them one by one until your inbox is empty.
“You might find that the list of folders in your iOS device is annoyingly long, which can be caused by deleted folders that are still in your Deleted Items. To resolve this, empty your Deleted Items in Outlook by right-clicking on the folder and choosing Empty Folder.”
Not the expected list, but a great feature of iOS is the ability to use shortcuts to produce pieces of text. This was known as shortcuts but now carries the name Text Replacements. Some are built in, for instance ‘omw’ will convert to ‘On my way!’ You also have the ability to create your own, which is great for frequently used text snippets. For instance, ‘kr’ can be the shortcut for ‘Kind regards, Richard’. An extra bonus if you also use a Mac computer, the Text replacements will sync through iCloud so you can benefit on every keyboard.
To access the shortcuts, go to the Settings app, General , Keyboard and then Text replacement. If you do have an external keyboard please check out our tips on http://shortcuts.emailhandyman.com