Turn off new email notifications

1. In Mail, go to the Preferences.
2. Under General change the New messages sound to None

• Now open the System Preferences and go to Notification Center.
• Turn off all notifications for the Mail app.

Archive your old folders

Already have a hierarchy of files to sort your email in place? No need to fuss with them – just retire them all together as they are. You can use your search function to find anything you need later.

It’s smart to check with your IT help-desk how best to archive old email. You might choose to move your old folders to existing archive folders, but if your company has a central archiving system, you can leave your old folders in your Mailbox. If this is the case we suggest you stash the folders in a separate folder, which we will call Zipped Folders.

1. Create a folder called Zipped Folders by going to the Mailbox menu and selecting New Mailbox.
2. Move your existing folders to Zipped Folders. You can select multiple folders by holding Cmd when you click or, even better, by holding Shift to select a whole range. Then drag the folders onto Zipped Folders.

Add the action folders

1. In Mail, go to the Mailbox menu.
2. In the menu, choose Add new folder.
3. Type 1 FILED ITEMS as the folder name and hit Enter (make sure Location is the name of your account).

1. Repeat this to add the folders 2 DO THIS WEEK, 3 HOLDING FOR LATER and 4 WAITING FOR OTHERS